Why You Should Keep Track of Employee Training

What can tracking your employees’ training do for your human resources strategy?

It keeps your workers in compliance with state or industry regulations and puts them on track for advancement so that your business can stay current with prevailing trends and maintain a workforce that is engaged and ready for the future.

From tracking certifications and compliance training to managing onboarding and employee progression, with automated learning management system, you can record them all accurately and easily.

1. Certifications

Continuing education (CE) is required within many fields for workers to stay up-to-date on new technologies, skills and developments within the industry.

Some of the industries that require CE include:

  • Health care
  • Social work
  • Pharmacy
  • Architecture
  • Accounting
  • Education
  • Engineering
  • Insurance
  • Emergency management

Making sure your staff is keeping abreast of industry standards is crucial to maintaining your employees’ skills – and your clients’ trust.

Some disciplines require CE to maintain a license or registration. This is usually dictated by the state agency that oversees the licensure. For example, medical technicians in a variety of fields (veterinary, emergency, radiology) will need to take CE to maintain their license or registration. Some states will fine the worker if they’re late in satisfying their CE requirement.

Industry organizations also may stipulate that members have CE to maintain their membership. Certified Public Accountants, for example, in addition to adhering to state requirements, must have CE hours to maintain membership in AICPA, the American Institute of Certified Public Accountants.

Tracking employees’ CE can help them stay current with their license and may protect the business owner from any potential liability from having a non-licensed or out of compliance worker on the job. As an employer, you can organize your learning management system to recognize who is up for renewal, ensuring your employees are in compliance and your business out of jeopardy.

2. Onboarding and compliance training

Picture an automated onboarding process that takes new employees through the training programs that you want them to experience. Videos of company meetings? Check. Reading white papers and attending webinars? Check, check. The agenda is customized by each employer, with employees logging in, following the outline, and receiving credit when each step has been accomplished. This is what you get when you use human resources software or a learning management system to track your training.

Training that focuses on compliance issues can reduce your risk and liability on topics such as discrimination and harassment, technology security, and HIPAA – the Health Insurance Portability and Accountability Act, which protects the privacy of health information. Having training records on these subjects ensures that everyone receives and understands the importance of each in the workplace. And if your business should face litigation, you’ll be able to access an employee’s training records quickly and easily.

By using an HR software system, your human resources manager can spend more time working on training and development content and strategy, knowing the administration details are being recorded accurately.

3. Progression training

Businesses and industry organizations rely on training as a way to move employees along their career path, often requiring completion of specific training modules for advancement. Some industries require continuing education or additional training beyond higher education to advance in the workforce.

Having an automated training management system in place and a way to easily track it allows employees and their managers to see where and when progress is made or where there are deficiencies. Managers can outline the progression path for each position within the company, giving employees a clear understanding of what is required.

Keeping track of learning and development also can benefit HR managers who are assessing the company’s workforce needs: Can you train someone to fill a void; or do you need to hire differently to round out the staff?

Having the information easily accessible and organized can help you make those decisions more quickly and efficiently.

Have you ever wondered if there is an easier way to manage your company’s workforce and save money, too? Find out how a human capital management system can save time and money while improving employee development.

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