Insperity’s response to COVID-19
Insperity has supported small to medium-sized businesses for more than 30 years. We understand we’re in uncharted territory and are committed to supporting our clients through this time of uncertainty.
A message from Chairman and CEO Paul Sarvadi
In light of the challenging and current environment, Insperity has decided to release an internal video directed toward our clients from our Chairman and CEO Paul Sarvadi. We felt it would be important for all business leaders in the marketplace to gain insights and receive guidance from the message Mr. Sarvadi gives directly to our clients. It is a message that is both passionate and practical. We hope it is helpful.
As Insperity responds to COVID-19, the health and safety of our employees, clients and the communities where we live and work is our top priority.
Insperity’s emergency planning team is closely monitoring both the spread of COVID-19 and the Centers for Disease Control and Prevention’s (CDC) guidance regarding the situation.
We’re taking the necessary steps so we can continue delivering the premium level of service to which our clients are accustomed. We are confident in our well-documented business continuity plan, which is activated when an emergency or natural disaster arises and ensures business continues without interruption to our clients. The plan was successfully implemented during Hurricane Harvey in 2017, one of the worst natural disasters in U.S. history.
We will continue to monitor the situation and provide further guidance to clients and employees as needed. Please use the resources below as you consider potential impacts to your employees and business operations.
As always, we are pleased to be of service and are dedicated to helping you reduce liabilities and proactively manage employer responsibilities.
View the COVID-19 Insperity blog post
COVID-19 pandemic: How to prepare your business
Everything you need to know to plan, prepare and respond to the COVID-19 pandemic.
Insperity Business Continuity Support Team
The Insperity Business Continuity Support Team was designed to help small and medium-sized businesses maintain operations and business continuity through the effects of the COVID-19 pandemic.
The Insperity Business Continuity Support Team, comprised of professionals from human resources, finance, regulatory and other disciplines, has been established to help clients quickly and effectively make operational changes and obtain critical resources to help navigate through the current health and economic crises.
This team helps remove obstacles to enable leaders to act quickly, explore ways to modify operations and/or obtain government funding to improve their staying power during this period.
Learn more here.
Actions employers should take
The Centers for Disease Control and Prevention (CDC) continues to advise the public to prepare for an inevitable spread of COVID-19 within the U.S.
Officials from the CDC, the National Institutes of Health and other government agencies advise employers to cease travel to countries at high-risk of disease transmission. As this is a rapidly evolving situation, you can refer to this map that is routinely updated by the Johns Hopkins Center for Systems Science and Engineering: Coronavirus COVID-19 Global Cases by Johns Hopkins CSSE.
Ensure business continuity plans are in place
Employers in the U.S. are also being advised to develop plans to ensure business operations can continue if there is an expansion of the virus in this country. These plans should consider scenarios where employee travel within the U.S. is significantly limited and/or restricted and should include strategies which allow employees to work for home for extended periods of time. Employers should also plan for potential increased numbers of employee absences as a result of illness or temporary closures of schools or childcare facilities.
- Disaster recovery planning: 5 tips to prepare for a crisis
- 8 effective strategies for supporting employees after a disaster
- 3 steps to dealing with workplace tension caused by current events
- How to talk to employees after a tragic event
Monitor travel advisories
Employers should carefully monitor travel advisories and prevention advisories issued by the U.S. Department of Homeland Security, the U.S. State Department and the Centers for Disease Control and Prevention.
Consider flexible/remote work practices
If you do not already have flexible work arrangements in place for your employees, we recommend that you develop a plan to ensure work can still be completed if travel to the office is restricted due to self-quarantines or for any other reason.
The CDC continues to convey that for most people, the immediate risk from the virus that causes COVID-19 is considered to be low. However, CDC.gov advises that those in the following categories have an elevated risk:
- People living in places where ongoing community spread of the virus has been reported
- Healthcare workers caring for patients with COVID-19
- Close contacts of persons with COVID-19
- Travelers returning from affected locations where community spread is occurring also are at elevated risk of exposure
Additionally, the CDC has advised that older adults are at elevated risk from COVID-19 and should take preventative steps to avoid crowds and stay home as much as possible. See People at Risk for Serious Illness from COVID-19.
CDC has developed guidance to help in the risk assessment and management of people with potential exposure to COVID-19.
Insperity is hosting a series of webinars to help businesses navigate through the next few weeks. These webinars will cover a variety of topics including COVID-19 related updates, what Insperity’s doing to support our clients, considerations and actions for businesses to take, and answers to frequently asked questions.
OSHA guidance (California Businesses)
California employers are required to have on file a complete Injury and Illness Prevention Plan (IIPP). This document should include anticipated responses to foreseeable workplace safety and health issues. Insperity recommends your IIPP include a response mechanism to address circumstances in which outbreaks of contagions affect your business.
U.S. Small Business Administration guidance
Check out the U.S. Small Business Administration’s COVID-19: Small Business Guidance & Loan Resources. Learn more about the Economic Injury Disaster Loan Program, guidance for businesses and employers, and more.
Preventative wellness reminders
Remind employees of the importance of preventative wellness measures, such as:
- Remain at home if you have signs of illness
- Avoid close contact with those who are ill
- Wash hands frequently with soap and water for 20 seconds or longer
- Use an alcohol-based hand sanitizer with at least 60% alcohol if unable to wash hands
- Clean office and bathroom surfaces and any objects that are frequently touched
- Refrain from touching your eyes, mouth and nose
Department of Homeland Security Procurement Action
If you are interested in supporting the response to COVID- 19 with your company’s goods and/or services, please submit your inquiry to the Department of Homeland Security (DHS) Procurement Action Innovative Response Team (PAIR) team at DHSIndustryLiaison@hq.dhs.gov. This will ensure your capabilities are received and reviewed by the appropriate acquisition office. Thank you for your support.
The links below offer answers to commonly asked questions, as well as additional information about the evolving COVID-19 situation.
- CDC Guidance for Businesses and Employers
- See the CDC’s resource regarding ways to prevent the spread of the coronavirus.
- OSHA’s information regarding coronavirus
- OSHA Guidance on Preparing Workplaces for COVID-19
- See CAL-OSHA’s Guidance on Requirements to Protect Workers from Coronavirus
- Government travel recommendations
- Fisher Phillips: Comprehensive FAQs for Employers on the COVID-19 Coronavirus