Insperity TimeStar Helps Company Reduce Paperwork

By: Insperity Staff
November 14th, 2011

The Company
PCI Education is a 70-employee print and software education publishing firm based in San Antonio, TX. The company creates and publishes printed curriculum, educational games and software for educators and individuals who serve adult students, special needs students and others with a variety of learning differences. Eunice Arrambide, director, human resources, explains that “PCI is building real world solutions. We put together products that help individuals learn skills for handling life situations. We provide an environment that allows employees to achieve their (career) goals, be productive and effect change. There is a real passion within our employees for what they do.”

The Challenge
PCI was using a paper tracking system for its paid time off (PTO) that involved submitting a three-part form and a massive amount of processing time. “It took a lot of time to go through all of that paperwork,” Arrambide says. “We wanted an electronic system that would make it easy for employees to use and easy for managers to track PTO and employee time-off requests.” The company also wanted to cut its in-house payroll costs, so linking timekeeping and payroll information together was ideal. “We wanted a tool that could more efficiently use the time we needed to spend on payroll. We have two pay groups that we pay on different pay cycles, but on the same pay dates.”

The Solution
The Insperity^TM TimeStar^TM online electronic request system allows employees around-the-clock access to the system, “which has given our remote employees greater support. TimeStar makes it easy to import timekeeping information into payroll and cuts down on administrative time spent on timekeeping and payroll tasks,” Arrambide says.

The Value
“TimeStar works for us,” says Arrambide. “The time it takes to run payroll has shortened,”  from an entire day of inputting information to 30 minutes, start to finish, and “that has been the biggest impact,” Arrambide continues. “This was a big change from the way we used to track information. After TimeStar was set up, we decided to change our entire PTO system, and (TimeStar) efficiently and patiently helped us through that.

“We used to track PTO on a spreadsheet, which took a long time to deal with. On top of that, phone calls from employees inquiring about their PTO had to be fielded, because employees didn’t have insight into their accrual balances. TimeStar provides that insight – employees can log into the sytem, check their balances or make a time-off request. Arrambide says that “TimeStar has been very effective. I am very, very pleased.”

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